Job description

What You'll Be Doing: - Event Execution & Travel: Lead and support HighLevel events onsite and remotely from planning to execution including conferences, workshops, and local meetups. Expect 20–30% travel, including occasional weekends. - Planning & Logistics: Develop event timelines, budgets, and task lists. Manage supply prep, packing, and shipping from the Dallas office, and oversee catering, AV, and transportation logistics. - Vendor & Team Management: Source and manage vendors, delegate tasks, and maintain clear communication and accountability across the team. - Cross-Team Collaboration: Work with marketing, ops, and comms teams to ensure smooth event execution. Conduct post-event analysis and reporting. - Office Flexibility: Work from the Dallas office a few days per week, based on event schedule. - Customer Awards Management: Manage the entire customer awards process, from communication and data collection to production and delivery. Collaborate with vendors and internal teams to ensure timely, cost-effective execution. Track progress, gather feedback, and continually refine the program for optimal impact. - Process Ownership: Manage the full customer awards workflow—communication, data pulls, order placement, production, and follow-up. - Budget & Vendor Oversight: Handle budgeting and vendor coordination to ensure high-quality, cost-effective awards delivery. - Onsite Support: Participate in key events like the HighLevel Summit, managing logistics and supporting customer engagement. Experience/Education/Certifications Required: - Must be available to work and attend in-person or virtual meetings during US hours, Monday through Friday, 8:00 am - 5:00 pm CST. - Bachelor's degree in Event Management, Marketing, or related field preferred. - At least 1 year of experience as an event coordinator, Marketing, event planning, customer relations or related field - Experience with virtual and hybrid event platforms. - Proficiency in event management software and Microsoft Office Suite. - Strong organizational and project management skills, with the ability to manage multiple projects simultaneously. - Strong organizational and multitasking skills, with the ability to manage multiple events simultaneously. - Proven ability to work independently when needed. - Demonstrated approach to problem-solving and conflict management. - Must be proactive, accountable, eager to learn, and ready for challenges. - Excellent verbal and written communication skills. - Ability to lift and move event supplies and equipment as needed.

Requirements